As mentioned, laying the groundwork determines
Posted: Tue Jan 21, 2025 6:34 am
whether a meeting is effective or just another black hole for team time and resources.
But the first sure way to run a great meeting is to do some serious work yourself.
Here are some things to remember when planning and preparing for your meeting.
Set clear objectives for the meeting
Start by identifying the goals you want to achieve with this meeting. Next, consider whether the outcome you seek “really” requires the active, real-time participation of your team.
You may also want to ask yourself whether email conversations or memo reminders could vp technical email lists accomplish the same result. Another important consideration is whether the goal is time-sensitive and requires immediate action.
If the answer to both questions is a resounding yes, it's time to structure the meeting.
Creating an effective meeting agenda
Once you have a clear goal for your meeting, create an agenda that defines the main topics, who should discuss them, and what roles should be played (and by whom).
You can go a step further and prioritize agenda items, assigning each one a time frame for discussion.
Keep this quick checklist handy when writing your next meeting agenda :
Speakers assigned to address specific topics
Meeting time and location
Duration of the meeting
Relevant general information on the topic
Here , ClickUp Docs can be your perfect companion to plan meetings and create agendas, coordinate your team’s agenda, and assign recurring tasks based on the topics discussed in the meeting.
ClickUp Docs for organizing effective meetings
Collaborate with your team using ClickUp Docs to ensure a productive discussion
The ClickUp Agenda Template helps you streamline the effectiveness of your meetings by allowing you to track goals, outline objectives, create a clear structure for the meeting, and assign tasks and action items all in one place.
I have bi-weekly meetings with my supervisor and we use ClickUp for our Calendar. I feel more in control because all my event requests and presentations are here, along with an up-to-date status indicator that she can refer to.
But the first sure way to run a great meeting is to do some serious work yourself.
Here are some things to remember when planning and preparing for your meeting.
Set clear objectives for the meeting
Start by identifying the goals you want to achieve with this meeting. Next, consider whether the outcome you seek “really” requires the active, real-time participation of your team.
You may also want to ask yourself whether email conversations or memo reminders could vp technical email lists accomplish the same result. Another important consideration is whether the goal is time-sensitive and requires immediate action.
If the answer to both questions is a resounding yes, it's time to structure the meeting.
Creating an effective meeting agenda
Once you have a clear goal for your meeting, create an agenda that defines the main topics, who should discuss them, and what roles should be played (and by whom).
You can go a step further and prioritize agenda items, assigning each one a time frame for discussion.
Keep this quick checklist handy when writing your next meeting agenda :
Speakers assigned to address specific topics
Meeting time and location
Duration of the meeting
Relevant general information on the topic
Here , ClickUp Docs can be your perfect companion to plan meetings and create agendas, coordinate your team’s agenda, and assign recurring tasks based on the topics discussed in the meeting.
ClickUp Docs for organizing effective meetings
Collaborate with your team using ClickUp Docs to ensure a productive discussion
The ClickUp Agenda Template helps you streamline the effectiveness of your meetings by allowing you to track goals, outline objectives, create a clear structure for the meeting, and assign tasks and action items all in one place.
I have bi-weekly meetings with my supervisor and we use ClickUp for our Calendar. I feel more in control because all my event requests and presentations are here, along with an up-to-date status indicator that she can refer to.