Situation 5: the call ended, but nothing has changed
Posted: Wed Feb 12, 2025 10:40 am
Situation 4: everyone is invited to meetings
Some employees might not have been at the meeting at all, since the issues were related to a completely different area of work. However, they were invited anyway under the pretext that "All team members should be aware of all events."
Extra participants in the call, as a rule, remain silent and wait for it to end. Or even decide to combine a useless meeting with cleaning if they work remotely. They cannot concentrate on their tasks until the meeting is over, but they usually do not bring any benefit.
Solution: Only the necessary minimum of employees should participate in the meeting. Before sending out an automatic invitation to everyone, think about who exactly needs to be on the call, and who will only need to read its results. Remove the latter from the invitation.
Then look again at the list of participants and determine who needs to be present for the entire meeting and who can be brought in for just a few specific issues. If you can, schedule the conversation with them at the beginning or end of the meeting so that you can let them go after their portion has been covered.
Advice: honest feedback from the participants themselves will help determine kuwait phone number list who is superfluous at regular conference calls. Conduct such surveys periodically.
If we collect all our improvements in one text, we get Agenda - a meeting plan. Such a message is composed in 5-10 minutes, and saves half an hour or an hour, which is usually spent on warming up and immersing yourself in the topic of the call.
It seems that the meeting was productive, and what to do next was discussed, but nothing is done. A couple of weeks later, what was reached at the meeting is forgotten, and the issue remains unresolved.
Solution: All meetings where the team makes decisions should be recorded so that participants can refresh their memories when they do the relevant tasks.
To ensure that colleagues understand the next steps and those who were not present at the call can learn the results of the meeting, the organizer creates meeting notes — a text summary. It should reflect the decisions made, those responsible for their implementation, and the deadlines that must be met.
Some employees might not have been at the meeting at all, since the issues were related to a completely different area of work. However, they were invited anyway under the pretext that "All team members should be aware of all events."
Extra participants in the call, as a rule, remain silent and wait for it to end. Or even decide to combine a useless meeting with cleaning if they work remotely. They cannot concentrate on their tasks until the meeting is over, but they usually do not bring any benefit.
Solution: Only the necessary minimum of employees should participate in the meeting. Before sending out an automatic invitation to everyone, think about who exactly needs to be on the call, and who will only need to read its results. Remove the latter from the invitation.
Then look again at the list of participants and determine who needs to be present for the entire meeting and who can be brought in for just a few specific issues. If you can, schedule the conversation with them at the beginning or end of the meeting so that you can let them go after their portion has been covered.
Advice: honest feedback from the participants themselves will help determine kuwait phone number list who is superfluous at regular conference calls. Conduct such surveys periodically.
If we collect all our improvements in one text, we get Agenda - a meeting plan. Such a message is composed in 5-10 minutes, and saves half an hour or an hour, which is usually spent on warming up and immersing yourself in the topic of the call.
It seems that the meeting was productive, and what to do next was discussed, but nothing is done. A couple of weeks later, what was reached at the meeting is forgotten, and the issue remains unresolved.
Solution: All meetings where the team makes decisions should be recorded so that participants can refresh their memories when they do the relevant tasks.
To ensure that colleagues understand the next steps and those who were not present at the call can learn the results of the meeting, the organizer creates meeting notes — a text summary. It should reflect the decisions made, those responsible for their implementation, and the deadlines that must be met.