6. Accessibility and Sustainability

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Consider allocating 10-15% of your event budget to marketing a recurring event and 15-20% of your budget to marketing a new one.

5. Signage and Swag
Don’t forget about the little things! Printed signage helps attendees navigate your event smoothly and can bring in more street traffic for unticketed events.

Name badges, branded pop-up banners, and other little touches serve both a functional and aesthetic purpose.

Swag and giveaways help to drive excitement about your event and give attendees a reason to remember the event after the fact.

Nearly 60% of event marketers have a plan for addressing accessibility and inclusivity, Zuddl found. Extra may include closed captioning and interpretation for sign language and multiple languages. Other costs may be wrapped into technology or venue choice to reach your inclusivity goals.

While sustainability is still a lower priority (prioritized by 34% of event organizers), it is growing. B2B event attendees rank sustainable practices as the fifth most important factor in attending an event, beating out registration cost, exhibitors, and speakers/content.

Strategies may include selecting green venues, local belize whatsapp number database sourcing, or hosting virtual events. Another strategy could be investing in a refillable water station and branded water bottles instead of plastic ones. Like accessibility, sustainability can touch multiple budget categories like venue, food and drink, and swag.

7. Contingency and Insurance Fund
It happens. Snowstorms, venue damage, speaker cancellations, or higher costs than expected mean you could go over budget or even need to cancel without recouping costs. Allocate at least 5% of your budget to a contingency fund and insure your event in case you need to cancel and issue refunds.