Limitations of using OneNote for meetings

[Ehsanuls55]

While Microsoft OneNote is a useful note-taking app, its limitations can affect its effectiveness for meeting management.

Here are some key drawbacks:

1. Limited task management features
While OneNote allows you to take notes, create to-do lists, and assign tasks, it lacks robust task management features compared to dedicated project management tools.

There is no built-in method for monitoring action items or tracking their status over vp design officers email list time, forcing users to rely on other project management tools, meeting tools like Google Calendar, to manage deadlines and follow-up tasks.

2. Complex navigation for larger projects
Navigating through different pages and sections can become cumbersome as notes pile up. This makes it difficult to find key points or essential information, especially when managing multiple meetings or projects. Users often need more time to organize their notes and find them more easily.

3. Lack of template customization features
Although OneNote provides several meeting templates, it can be difficult to customize them for more complex meetings. The options may not be enough if your Agenda items or note-taking process require a specific format. For example, if you need a custom format for various types of meetings, OneNote's built-in templates may lack the flexibility you need.

In such cases, you may need to create a new page or extensively modify the template to meet your specific project management or business needs. As a result, for intricate or large-scale organizational requirements, you may need to turn to other tools or templates to address these limitations in OneNote.

Pro Tip: Teams can hold various types of meetings such as onboarding meetings, one-on-one meetings, check-in meetings, and brainstorming sessions. Before starting a meeting, select a template that fits its purpose.

Pending how to do it:

Identify the type of meeting to choose the most appropriate template
Evaluate the Agenda to determine the sections necessary for effective note-taking
Customize the template to fit your team's specific goals
Share the template with participants in advance to improve preparation and engagement