Information will be stored across different programs and platforms, with some only being accessible from one place. Combined systems often lack full integration and, as such, you could end up creating more work for yourselves.
Why You Should Choose It: this solution may suit those who are unsure about the security of moving their membership information completely online. It may also appeal to those who already use desktop software and want to improve other aspects of their administration such as member communications.
It can be tempting to think ‘well if it iran rcs data ain’t broke, don’t fix it’ – but the chances are your current administrative processes are broken. If they are inefficient, time-consuming and resource draining then it is time to make a change. If your committee needs further convincing or your colleagues are unsure it is worth it, then consider the following:
You will actually save money (and time) by having a system which allows for greater automation of common admin tasks, such as sending out of renewal letters and reconciling payments.
Your members will appreciate being able to pay their fees online securely, rather than appear in person or have to search for their cheque books and head for the post box. Your treasurer will also appreciate not having to queue in line at the bank on a rainy Friday afternoon to pay monies in.
Your member information will be more secure – very important due to the GDPR. You are bound by the Data Protection Act and could face criminal charges if confidential information is mislaid, mismanaged or stolen.
And finally – improve your efficiency, productivity and communications; attract new members because it is easier to join and keep your finances rolling with automated payments going straight to your bank account – no more waiting a week or more for cheques to clear.