Control of the politician's agenda can be carried out by the chief of staff or, in some cases, by an advisor.
As we mentioned in this post , you need to be careful with the tool you use to do this control: physical diaries are outdated. Having an online diary that can be accessed at any time and place, and that can be shared with the chosen members of the office, is ideal.
This type of tool prevents duplication of data and simultaneous scheduling of appointments. It also saves time, for example, on phone calls to check the availability of each team member on certain dates and times. With an online calendar, it is possible to view this availability on the calendar itself, without having to ask each person individually if they can attend.
Furthermore, an online agenda allows you to automate processes by sending automatic reminders and generating reports. This makes it much easier to manage time and free up politicians to deal with more urgent and decisive tasks.
Enter expenses and income periodically
One of the functions of an advisor is to monitor the germany mobile database finances of the office. Expenses for telephone calls, sending documents by mail and photocopies, for example, must be regularly recorded in a cost control system.
The ideal, then, is to establish a frequency for releasing these values: it can be weekly or daily. It is not recommended to do this work only once a month, as the accounts may end up not adding up and causing a huge headache for the office.
Another important point is to enter the values in an online system, as the data is available to users simultaneously, which prevents duplication and inconsistency of data and work with outdated information, as we already mentioned in our e-book on data security in the office .
To make it easier to understand, let's consider an example. Imagine that two office advisors - Marcelo and Luisa - work with the office's financial control and the income and expenses are entered in a simple Excel spreadsheet.
Marcelo takes the spreadsheet to update it and, after filling in the data, sends it to Luisa. The next day, Luisa needs to edit the file and, when looking for it in her email, ends up downloading an outdated spreadsheet that had been sent two days earlier. This can generate inconsistent data and cause great harm to the mandate. Surely you don't want that, right?
Another very common situation is that both people are working on the file at the same time, each on their own computer, and when transferring data from one spreadsheet to another, some number ends up being left out, thus compromising all the results.
Not to mention that, if one of their computers has a serious problem, the data could be lost forever.