Imagine that you work in a department of a company where you have access to certain data. You are transferred to another sector and gain new access, without losing the previous ones.
After some changes, you realize that you have access to a lot of data within the company, without knowing exactly what it is or if you really need it.
Over time, you realize that information management is not effective. This is a recurring situation in organizations and, although it may seem harmless, it can pose risks in corporate risk management.
The role of LGPD in data management
The entry into force of the General Data Protection estonia whatsapp data Law brought to light this discussion about information management, since, from now on, there are a series of rules and practices to protect the personal data of Brazilian citizens.
However, this subject is still a source of confusion within companies that do not know the best way to ensure that all information is in order.
General Data Protection Law
The best solution to this issue is to align the company's compliance and internal controls with the new LGPD requirements, thus creating processes that minimize risks.
In an exclusive online class for Saint Paul students, Prof. Marcos Assi (who teaches the Compliance and Internal Controls courses)and Prevention of Money Laundering Crime ) explained how to make this alignment and its importance in corporate risk management.
How to align Compliance, Internal Controls and the LGPD
First of all, the first and most important step, according to the professor, is to map the company's processes. That is, to have internal controls of who does what, how, where, for whom, how the information is received, stored and for how long it remains in the company's database.
"The processes are happening, but people are not managing them," he explains. This action will require a general look and identification of problems in corporate risk management.
It is only after this that compliance comes into play. Each type of business will require different practices, but, in general terms, the main changes that will be necessary are:
Change in the organization's code of conduct: it will be necessary to have clear guidelines related to the management of customer information and data.
Change in internal procedures: rules will be necessary to ensure that all internal processes of the company are within the norm.
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Improving access profile processes: it is important that the way in which employees are given access to information is increasingly improved, ensuring that each employee only has the data that is relevant to their role. This contributes to robust corporate risk management.
Improved data security and temporality policy: There are different rules for the different types of information that a company has about its customers. One example is clinics and hospitals that have sensitive data (those related to personal data such as religion and diseases). There is an appropriate way to handle information management regarding who can have access and how long the company should keep that data.
The professor emphasizes that the main objective is to know how to manage information, no matter how small, within the organization. This will also make corporate risk management easier and stronger at the same time.
This is a process that will involve different areas of the company, such as IT and HR, for example, but it will bring great benefits. After all, if companies need data to be accountable, customers also have the right to have their information protected.